Good points Robbie!!
Maybe a good thing to start an outline of things needed to discuss and bring, then we can meet up and cover all those points one at a time. People can prepare information ahead of the meeting as to what they can and can't do and what they have.
Sounds just like our Powell trips...................BTW we did have somebody allergic to shrimp there, started to swell up if not for one of our guys who brought a first aid kit with an Epinephrine shot it could have been much worse.